Event Planning

Workshop Overview:

Creating an event is no small feat. It takes planning and understanding of the process. When planning an event, there are a multitude of tasks to consider. In this guide we will explore together how to effectively plan and produce an event.

Workshop Objectives:

  • Understand the different types of events
  • Understand the planning process
  • Know how to organize your event
  • Understand how to organize your staff, and delegate to them effectively
  • Know what to do after the event

Course Module:

Module One: Getting Started

  • Workshop Objectives

Module Two: Types of Events

  • Awards
  • Charity
  • Conferences and Seminars
  • Holiday
  • Case Study
  • Review Questions

Module Three: Brainstorming

  • Determine the Event's Purpose
  • Determine a Theme
  • Write Down & Review Ideas
  • Determine a Date
  • Case Study
  • Review Questions

Module Four: Types of Entertainment

  • Games
  • Activities
  • Speakers
  • Performers
  • Case Study
  • Review Questions

Module Five: Support Staff

  • Security
  • Valet
  • Waiters/ waitresses
  • Clean up crew
  • Case Study
  • Review Questions

Module Six: Technical Staff

  • Visual Technician
  • Media Technician
  • Audio Technician
  • Specialized Equipment Technician
  • Case Study
  • Review Questions

Module Seven: Vendors

  • Food Vendor
  • Equipment Vendor
  • Decorations and Furnishing Vendors
  • Photography/ Video Vendor
  • Case Study
  • Review Questions

Module Eight: Finalize the Plan

  • Venue
  • Registration
  • Entertainment
  • Cuisine and D├ęcor
  • Case Study
  • Review Questions

Module Nine: Administrative Tasks

  • Create a Budget
  • Branding and Marketing
  • Insurance and Permits
  • Contracts
  • Case Study
  • Review Questions

Module Ten: Get Organized

  • Form a Team
  • Timeline
  • Checklists
  • Backup Plans
  • Case Study
  • Review Questions

Module Eleven: Post Event Activities

  • Survey
  • Share Media
  • Send Thank You Notes
  • Start planning the next event!
  • Case Study
  • Review Questions

Module Twelve: Wrapping Up

  • Words from the Wise